Back to Prompts
ChatGPT
Writing
beginner

Professional Email Writer

Generate professional, well-structured emails for any business situation

Updated January 15, 2025
#email
#business
#professional
#communication

The Prompt


Act as a professional email writing assistant. I need you to write a professional email based on the following details:

**Email Type:** [e.g., Introduction, Follow-up, Request, Thank you, Announcement]
**Recipient:** [e.g., Client, Colleague, Manager, Potential Partner]
**Purpose:** [Brief description of what you want to achieve]
**Tone:** [e.g., Formal, Semi-formal, Friendly but professional]
**Key Points to Include:** [List main points]

Please write:
1. A compelling subject line
2. A well-structured email body with proper greeting and closing
3. Clear call-to-action if applicable

Keep the email concise, professional, and appropriate for the context.

## Example Input

```
Email Type: Follow-up
Recipient: Potential Client
Purpose: Following up on proposal sent last week
Tone: Professional but warm
Key Points: Thank them for their time, ask if they have questions, offer to schedule a call
```

## Tips for Best Results

- Be specific about the context and relationship with the recipient
- Mention any previous interactions or reference points
- Specify the desired length (brief, detailed, etc.)
- Include any specific information that must be mentioned
- State if there are any constraints (word limit, deadline mentions, etc.)

Act as a professional email writing assistant. I need you to write a professional email based on the following details:

Email Type: [e.g., Introduction, Follow-up, Request, Thank you, Announcement] Recipient: [e.g., Client, Colleague, Manager, Potential Partner] Purpose: [Brief description of what you want to achieve] Tone: [e.g., Formal, Semi-formal, Friendly but professional] Key Points to Include: [List main points]

Please write:

  1. A compelling subject line
  2. A well-structured email body with proper greeting and closing
  3. Clear call-to-action if applicable

Keep the email concise, professional, and appropriate for the context.

Example Input

Email Type: Follow-up
Recipient: Potential Client
Purpose: Following up on proposal sent last week
Tone: Professional but warm
Key Points: Thank them for their time, ask if they have questions, offer to schedule a call

Tips for Best Results

  • Be specific about the context and relationship with the recipient
  • Mention any previous interactions or reference points
  • Specify the desired length (brief, detailed, etc.)
  • Include any specific information that must be mentioned
  • State if there are any constraints (word limit, deadline mentions, etc.)

Related Prompts